Regular users of EXO will be familiar with the concept of posting the sub-ledgers of debtors, creditors and stock to the general ledger on a regular basis. Since the introduction of Version 7 and onwards a new screen was introduced. Again most regular users will be familiar with this. However, have you ever had the situation where you thought the batch was posted and when you right click on a transaction in the debtors or creditors screen it has the option to 'view GL batch' but you can't find it in the g/l?

In EXO V7 it is now a two step process - firstly you create the g/l posting batch and then you have to post it. If the batch has been created but not posted then the sub ledgers show it as being posted but it hasn't gone through to the general ledger. There may also be circumstances where the batch hasn't posted due to an imbalance or due to the period being locked. To find these 'hidden' batches click on the 'reload gl post run' icon on top of the posting screen and it will show all batches that have been created but not posted. You can then choose that batch and post.

Interested in more tips, refreshing or building on your EXO knowledge? ABC Business Solutions are now running the EXO Headstart Course - there are six modules over three days covering purchasing, stock, debtors, creditors, reconciliations, and general ledger as well as general questions. You will be given a manual to keep for each module. Courses are scheduled for 9th to 11th March, 20th to 22nd April and 1st to 3rd June. Cost is $1200 plus GST for the 3 days. The courses are held in our training room at Raby Bay.

For more information or to book a place - please contact ABC Business Solutions on 3207 2560 or 1300 533 361.